Job Description

Job Description and Duties

Supervisor I, reporting to Manager II, oversees both speech writing and office staff within the Director’s Office. Key duties involve developing speeches, presentations, scripts, media statements, and other communications for a broad range of internal and external audiences. This role also includes coordinating with event organizers and subject matter experts, supporting senior leaders at speaking engagements—including staffing the Director or Chief Deputy Director at local events—and managing daily office operations. Strong communication skills are essential for clearly conveying organizational policies and priorities to diverse audiences. The position demands effective leadership, organizational expertise, and time management abilities. Additionally, the incumbent is responsible for ensuring accurate research, tracking speaking engagements, and maintaining a consistent, coherent message for the public, stakeholders, media, and departmental staff.

Eligibility for hire may be determined by your score on the Supervisor I exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job.

Apply today to join our team! We especially encourage applicants to check out our  Caltrans Career Compass tool! The  Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.

You will find additional information about the job in the .

Working Conditions

Position located at 1120 N Street Sacramento CA 95816.

Multiple positions may be filled from this recruitment.

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.

Special Requirements

Interested individuals must submit a Statement of Qualification (SOQ) along with a state application (form STD 678). The SOQ must specifically address the prompts listed below, be numbered in the same order as listed, be no more than 2 pages long, 1 inch margins and in 12-point Ariel font. Failure to include and complete the SOQ may result in disqualification for interview. 

1. Can you describe your experience in drafting speeches, talking points, presentations, and briefing materials for executive-level staff? Please provide specific examples that highlight your approach and effectiveness in this area.

2. Provide examples of how your experience demonstrates balanced precision, clarity, and audience engagement in your speeches.

3. How do you ensure speeches align with an organization's mission, vision and strategic goals while remaining memorable.

4. Describe your experience collaborating with executives, Public Information Officers/communications team, or leadership staff who may have differing priorities or feedback styles.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent.  Here is a list of evaluation agencies : or .  Please redact birthdates and social security numbers.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

The incumbent must possess a thorough knowledge of the Department's mission, vision, and strategic goals. High-level policies and procedures that pertain to the work of Caltrans, as well as critical federal and State laws and regulations that govern current transportation policy in California. Principles and practices of public administration, budgeting, personnel, planning, program management and evaluation. The incumbent must have the ability to prioritize based on risk and impact to the Department and identify administrative or managerial issues or conflicts in program direction and respond with good solution options; high level of expertise in effectively communicating (writing and oral), working cooperatively with all management and employee levels; negotiating resolutions to issues or problems accomplishing goals; being sensitive to and working with political interests; work in a fast pace environment handling multiple simultaneous assignments; proficiency in Excel and Power Point and making effective presentations; interpret departmental policy and determine appropriate action to be taken; prepare complete and comprehensive reports, letters, and articles; and use good judgment for analysis of contract resource requirements. Ability to reason logically and creatively and utilize a variety of analytical techniques to resolve complex governmental and managerial problems; develop and evaluate alternatives; analyze data and present ideas and information effectively both orally and in writing; consult with and advise administrators or other interested parties on a wide variety of subject-matter areas; as well as gain and maintain the confidence and cooperation of those contacted during the course of work.

Benefits

to view the Benefits Summary for Civil Service Employees in the State of California.

Important Application Instructions

The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-521243, PARF# 85-26-0021  and title of the position (Supervisor I) must be included on the STD. 678 form.

Electronic applications through your CalCareers account are highly recommended and encouraged.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.  Confidential information that should be  excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age.  The job application packet checklist is not required to apply for this position.  Failure to follow these instructions may result in your application not being considered for this position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -

  Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.

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