Job Description

Office Coordinator

Summary/Objective  
The Office Coordinator supports the Office Manager in executing daily administrative, payroll, HR coordination, and office operations across multiple locations. This role   is responsible for   coordinating and executing tasks to ensure smooth office functionality,   accurate   administrative processing, and   timely   completion of operational activities. The position serves as a key support function to payroll, onboarding, employee coordination, and general office operations, working closely with internal teams and external partners.  

Essential Functions  

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

• Provide administrative support to the Office Manager across payroll, HR, and office operations  
  

• Assist   with payroll preparation tasks, including data entry, documentation collection, and reporting support  
  

• Support onboarding processes, including preparing onboarding packets and coordinating new hire documentation  
  

• Maintain employee records, files, and tracking systems with accuracy and confidentiality  
  

• Respond to employee inquiries and direct questions to the   appropriate resource   when needed  
  

• Assist   with benefits administration tasks, including enrollment support and documentation tracking  
  

• Coordinate office supply inventory, ordering, and restocking  
  

• Support vendor coordination, including office services, maintenance, and equipment needs  
  

• Assist   with office   logistics, including meeting setup, event coordination, and training preparation  
  

• Support IT-related coordination, including equipment setup, tracking, and issue reporting  
  

• Maintain logs for office systems, licenses, and administrative tracking tools  
  

• Assist   with compliance-related tracking, including licenses, certifications, and required documentation  
  

• Support reporting needs, including gathering data for payroll, HR, and operational reporting  
  

• Assist   with processing administrative requests such as business cards, uniforms, and office materials  
  

• Coordinate communication between employees, management, and external partners as directed  
  

• Ensure completion of assigned administrative tasks in alignment with deadlines and operational needs  
  

Competencies  

• Strong organizational and time management skills  
  

• Attention to detail and accuracy  
  

• Communication   proficiency  (written and verbal)  
  

• Ability to manage multiple tasks and priorities  
  

• Problem-solving skills  
  

• Teamwork and collaboration  
  

• Professionalism and confidentiality  
  

• Adaptability and flexibility  
  

• Basic technical   proficiency   with office systems and software  

Supervisory Responsibility  

This position has no supervisory responsibility.  

Work Environment  

This role   operates   in a professional office environment across two locations. The position requires regular interaction with employees, management, and external partners and routine use of standard office equipment such as computers, phones, and office systems.  

Physical Demands  

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. While performing the duties of this job, the employee   is regularly required to   talk or hear. The employee   frequently   is required to   stand; walk; use hands to finger, handle, or feel; and   reach   hands and arms. This position requires the ability to lift office products and supplies, up to 20 pounds, and to bend and   stand   as necessary.  

Position Type/Expected Hours of Work  

This is a full-time position, and hours of work and days are Monday through Friday,  7 :00 a.m. to  3 : 30 p.m.  

Travel  

Travel is   required   up to 50% of the time  (2-3 days per week or half the month)  between office locations and for occasional operational support.  

Other Duties  

Please   note   this job description is not designed to cover or   contain   a comprehensive listing of activities, duties, or responsibilities that are   required of   the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.  

Requirements

Required Education and Experience  

• Associate’s degree in business administration or related field  
  

• 3–5 years of administrative, payroll, or office coordination experience  
  

• Experience processing payroll and handling related administrative tasks  
  

• Experience coordinating onboarding and new hire documentation  
  

• Experience handling accounts payable and/or accounts receivable tasks  
  

• Proficiency   in Microsoft Office (Outlook, Word, Excel, Teams) or similar systems  
  

• Experience]]>

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