218050 - Office Coordinator Job at Chipton‑Ross Inc, New York, NY

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  • Chipton‑Ross Inc
  • New York, NY

Job Description

Chipton-Ross is seeking an Office Coordinator for a contract opportunity in New York, NY.

BASIC QUALIFICATIONS (REQUIRED SKILLS/EXPERIENCE):

  • 1-2 years work experience
  • Knowledge of Microsoft Office - Excel, Word, Powerpoint, Outlook
  • Exemplary communication skills (written and verbal)
  • Ability to manage multiple projects simultaneously
  • Ability to brainstorm, coordinate and execute social engagements and events
  • Process oriented
  • Sense of humor, and ability to work with multiple managers and personality types
  • Ability to work independently and in a proactive manner
  • Highly organized and able to multi-task in a fast-paced environment
  • Ability to learn, understand and perform new tasks in an efficient manner

POSITION RESPONSIBILITIES:

1) Manage Front Desk Operations
  • Act as gatekeeper to general inquiries,
  • Direct guests, visitors, and clients to destinations within the office
  • Receive mail, packages and food deliveries
  • Field general office operations questions from employees
  • Provide information to callers and direct them to the proper person or department
  • Troubleshoot problems and arrange repairs of office equipment
2) Manage Daily Office Activities of NYC Field Office
  • Manage and maintain office supply inventory (see below)
  • Manage product inventory and maintain spreadsheets
  • Manage Porters daily tasks i.e. restocking pantry/ coffee/milk/snacks
  • Issue access control key fobs for employees
  • Clean and Set up new hire desks with supplies aligning
  • Order and Stock Supplies (Bi-Weekly)
3) General Housekeeping in tandem with Porter
  • Maintain printing stations, mail room, kitchen, bar and conference rooms
  • Coordinate cleanup for events and meetings with relevant EA's and support staff
  • Manage trash and recycling procedures
  • Address janitorial concerns with vendor and on-site staff
4) Meeting facilitation and coordination
  • Book and prepare rooms
  • Create agenda and presentations in accordance with topics and information provided by senior staff member
  • Ensure meeting deliverables are met through coordination with key stakeholders and vendors
5) Ticket operation and distribution support
  • Coordinate the distribution of Red Bull titled events and properties as well as third party partner allocations
  • Ability to troubleshoot database errors
  • Manage the reporting of ticket use through Excel
  • Ability to standardize communications with stakeholders and requestors

PREFERRED QUALIFICATIONS (DESIRED SKILLS/EXPERIENCE:

  • Experience performing administrative and clerical tasks
  • Knowledge of office management, procedures, A/V equipment and basic technology

REQUIRED EDUCATION:

  • Accredited High School Diploma or GED.

WORK HOURS:

  • Full-Time- Monday-Friday 08:30am-04:30pm

Job Tags

Full time, Contract work, Work experience placement, Work at office, Monday to Friday

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