Job Description

Chipton-Ross is seeking an Office Coordinator for a contract opportunity in New York, NY.

BASIC QUALIFICATIONS (REQUIRED SKILLS/EXPERIENCE):

• 1-2 years work experience
• Knowledge of Microsoft Office - Excel, Word, Powerpoint, Outlook
• Exemplary communication skills (written and verbal)
• Ability to manage multiple projects simultaneously
• Ability to brainstorm, coordinate and execute social engagements and events
• Process oriented
• Sense of humor, and ability to work with multiple managers and personality types
• Ability to work independently and in a proactive manner
• Highly organized and able to multi-task in a fast-paced environment
• Ability to learn, understand and perform new tasks in an efficient manner

POSITION RESPONSIBILITIES:

1) Manage Front Desk Operations

• Act as gatekeeper to general inquiries,
• Direct guests, visitors, and clients to destinations within the office
• Receive mail, packages and food deliveries
• Field general office operations questions from employees
• Provide information to callers and direct them to the proper person or department
• Troubleshoot problems and arrange repairs of office equipment

2) Manage Daily Office Activities of NYC Field Office

• Manage and maintain office supply inventory (see below)
• Manage product inventory and maintain spreadsheets
• Manage Porters daily tasks i.e. restocking pantry/ coffee/milk/snacks
• Issue access control key fobs for employees
• Clean and Set up new hire desks with supplies aligning
• Order and Stock Supplies (Bi-Weekly)

3) General Housekeeping in tandem with Porter

• Maintain printing stations, mail room, kitchen, bar and conference rooms
• Coordinate cleanup for events and meetings with relevant EA's and support staff
• Manage trash and recycling procedures
• Address janitorial concerns with vendor and on-site staff

4) Meeting facilitation and coordination

• Book and prepare rooms
• Create agenda and presentations in accordance with topics and information provided by senior staff member
• Ensure meeting deliverables are met through coordination with key stakeholders and vendors

5) Ticket operation and distribution support

• Coordinate the distribution of Red Bull titled events and properties as well as third party partner allocations
• Ability to troubleshoot database errors
• Manage the reporting of ticket use through Excel
• Ability to standardize communications with stakeholders and requestors

PREFERRED QUALIFICATIONS (DESIRED SKILLS/EXPERIENCE:

• Experience performing administrative and clerical tasks
• Knowledge of office management, procedures, A/V equipment and basic technology

REQUIRED EDUCATION:

• Accredited High School Diploma or GED.

WORK HOURS:

• Full-Time- Monday-Friday 08:30am-04:30pm

Job Tags

Full time, Contract work, Work experience placement, Work at office, Monday to Friday

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