Job Description
Chipton-Ross is seeking an Office Coordinator for a contract opportunity in New York, NY.
BASIC QUALIFICATIONS (REQUIRED SKILLS/EXPERIENCE):
- 1-2 years work experience
- Knowledge of Microsoft Office - Excel, Word, Powerpoint, Outlook
- Exemplary communication skills (written and verbal)
- Ability to manage multiple projects simultaneously
- Ability to brainstorm, coordinate and execute social engagements and events
- Process oriented
- Sense of humor, and ability to work with multiple managers and personality types
- Ability to work independently and in a proactive manner
- Highly organized and able to multi-task in a fast-paced environment
- Ability to learn, understand and perform new tasks in an efficient manner
POSITION RESPONSIBILITIES:
1) Manage Front Desk Operations
- Act as gatekeeper to general inquiries,
- Direct guests, visitors, and clients to destinations within the office
- Receive mail, packages and food deliveries
- Field general office operations questions from employees
- Provide information to callers and direct them to the proper person or department
- Troubleshoot problems and arrange repairs of office equipment
2) Manage Daily Office Activities of NYC Field Office
- Manage and maintain office supply inventory (see below)
- Manage product inventory and maintain spreadsheets
- Manage Porters daily tasks i.e. restocking pantry/ coffee/milk/snacks
- Issue access control key fobs for employees
- Clean and Set up new hire desks with supplies aligning
- Order and Stock Supplies (Bi-Weekly)
3) General Housekeeping in tandem with Porter
- Maintain printing stations, mail room, kitchen, bar and conference rooms
- Coordinate cleanup for events and meetings with relevant EA's and support staff
- Manage trash and recycling procedures
- Address janitorial concerns with vendor and on-site staff
4) Meeting facilitation and coordination
- Book and prepare rooms
- Create agenda and presentations in accordance with topics and information provided by senior staff member
- Ensure meeting deliverables are met through coordination with key stakeholders and vendors
5) Ticket operation and distribution support
- Coordinate the distribution of Red Bull titled events and properties as well as third party partner allocations
- Ability to troubleshoot database errors
- Manage the reporting of ticket use through Excel
- Ability to standardize communications with stakeholders and requestors
PREFERRED QUALIFICATIONS (DESIRED SKILLS/EXPERIENCE:
- Experience performing administrative and clerical tasks
- Knowledge of office management, procedures, A/V equipment and basic technology
REQUIRED EDUCATION:
- Accredited High School Diploma or GED.
WORK HOURS:
- Full-Time- Monday-Friday 08:30am-04:30pm
Job Tags
Full time, Contract work, Work experience placement, Work at office, Monday to Friday